The Ultimate Step-By-Step Guide For Moving into Your New Office
Thursday, 27 August 2020

There is nothing more exciting than finally moving your business to a bigger office space. Now that you've hunted for the perfect building, negotiated your lease, and signed the paperwork, it's time to prepare for the actual move.

The more you can be prepared for your upcoming relocation, the better you'll be equipped to jump right back to your business. Your business is growing, so it's important not to slow down now!

Here is the guide you need to get your office ready for its new location!

1) Organize Your Equipment and Decor

First, take account of all of your necessary business equipment, so they're the first thing to make it into your new office. That includes, computers, devices, desks, furniture, and more.

Once you have your essentials categorized and organized, do the same for your aesthetic additions to the office: art, plants, and more. Be sure to communicate with your office managers about any necessary maintenance to aesthetic choices. Perhaps this is a good time to repot plants or add to the decor of your office while you're in transition.

2) Get it Cleaned

Before you move into your new office space, make sure the building is clean and ready to go. You can easily check this off of the to-do list by saving time and hiring professional cleaning services to do this for you.

Having the space clean before you arrive will make your initial walk-through much easier. Keep the professional cleaning services throughout your lease so that you can maintain its clean appearance. This way, you'll have a better chance of receiving your security deposit down the road.

The same goes for the office space you're leaving -it will make your move easier to have them do a final clean at your old lease too.

3) Communicate with Your Employees

After you've communicated with your staff about the future move, be sure to let them know what the early days at the new office will look like. Make a plan to ensure that everyone can continue their work without any obstacles.

Moving causes stress and anxiety, so try to provide a detailed outline for a successful transition. If there are any new policies or work-flow changes that come with the new office, share that as well. The fewer surprises your employees get, the better.

4) Reserve Movers and Make a Floor Plan

You'll want to reserve trusted and qualified movers to get your business set up in your new office building. To help get the job done effectively, it will help to create a detailed floor plan and seating arrangement of your office set up.

This will help your movers and IT team get you established on moving day quickly. Try and respect your employee's past workspace by allowing them to leave a detailed overview of how they'd like their desk set up. This will avoid conflict and day one troubleshooting that may come from things not being in the right place.
5) Walk Through Your Old Space

Before you turn in your keys, do a final sweep of the office space you're leaving. This gives you a chance to make sure you haven't left anything. You also may notice discrepancies that need to be communicated to your landlord. Take plenty of pictures and document the entire space so you can prove you left the space in quality condition.

Bottom Line

Since you decided to organize your move ahead of time, you'll be on your way to resuming business as usual in the new space. Your employees will feel taken care of with their work stations set up, and you'll be ready to celebrate the next chapter in your business's journey.


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